A Week With A Chromebook Offline – Conclusions.

Google Drive & Docs
Google Drive & Docs

Using a Chromebook offline for a week was not a challenge after all. With one quirk understood, I worked productively in half a dozen locations with no WiFi.

This is the week, based on my journal, recorded in Keep.

Offline: Day Two – User Error

I had forgotten a feature of Evernote for Android. It requires the paid Pro version to allow saving of offline folders. I use the paid version, but you must visit each folder and mark it for offline access to be able to use notes when offline. This only applies to the client you are using. The folders must be selected and synced before going offline.

I stored some web pages in Evernote for use while offline in my Inbox, but I had forgotten to mark it for offline use. User error!

Fortunately, I save web pages I require for reference in both Evernote and Pocket, and Pocket continued to show the 300+ saved articles.

“Pocket continued to show the 300+ saved articles offline”

I also use Google Keep for lots of notes, and it syncs automatically and has been 100% reliable.

Day Three – File Naming

Offline Document CreationAnother quirk of Google Docs offline is file naming. When on-line, a new document is created automatically, with a generic name. It can be re-named later. In offline mode, you are asked to provide a name when the document is created. That name cannot be changed while offline.

“You are asked to provide a document name when it is created. That name cannot be changed while offline.”

All my documents are numbered and named. I accidentally gave a new document the wrong number. I will have to wait another few days to correct the mistake. No big deal, just an interesting quirk.

Day Four –  The Only Failure

I rebooted the Chromebook. I rarely do this, I usually just close the lid (screen) and known it will start from hibernate instantly the next time I lift the lid. I decided to do the full power cycle to check for problems.

But rebooting while offline, a few things went wrong.

StackEdit, my favourite Markdown editor would not restart without connecting to stackedit.io. It works offline, and I use it to format content for blog posts. I can save from Stackedit as HTML and paste directly into WordPress. I have never noticed this problem before, but Stackedit is usually running.

StackEdit, my favourite Markdown editor would not restart without connecting to stackedit.io.

I initially wrote a rant about having contributed to become a lifetime supporter, but finding a need to connect constantly to a server to start the app working being a slap in the face.

I have re-done this test a number of times, and each time StackEdit has started offline with no problems. So I withdraw my rant and will wait to see what happens over time.

My faith in StackEdit is, however, bruised. It was only the fact that I had been doing all my writing in Google Docs, as most users would, and copying text back and forth that allowed me to continue for another few days without re-connecting to the Internet.

I must assume this was a one-time problem. But would the StackEdit client have re-started if I had attempted to open A Markdown file stored locally, rebooting my access to the number of files I could not access? I did not think to try, and it has behaved perfectly since then, so I have no way to know.

A Real Problem & A Solution

“Another problem was the disappearance of three Google Docs that I had edited and closed.”

Another problem was the disappearance of three Google Docs that I had edited and closed. They did not show up in a search for their names. They were not in Recent, or in the folder I had saved them to.

I tried the search in the ChromeOS Files app, my work was gone, or was invisible. This was not a happy outcome.

But all Google Docs are given long unguessable URLs that do not change. So I went into browser history. The lost docs where there.

Offline Document In History

“I went into browser history. The lost docs where there.”

 

Save Document URL
Save Document URL

I also have a master document with the names of all the documents I have created. Documents and articles not yet started are in red, in progress is blue, finished is green. I usually paste a link to each document into this master document, giving me a hyperlink to everything. I had done that with one of the three missing documents, and it opened immediately. Everything was there, just not visible in Drive.

Work continued Uninterrupted.

I had copied the content to other apps, and saved to a USB stick after applying Markup so nothing would have been lost.

Day Seven – A Stress Free Week

The rest of the week has gone perfectly. I have experimented with a number of apps that work offline, including Evernote for Android, Write Space, QwertyZen, the Calculator, Google Calendar, Gliffy Diagrams, and more.

Only once did I have a concern with Google Docs. A message opened up saying “Offline editing has stopped working, please reload the tab”. I did, with trepidation, and the document came back, with the cursor where I had left it, nothing lost.

Day Eight

I turned WiFi on and opened Drive. My missing documents popped into the list within seconds. I opened Gmail Offline and mail that had been read and deleted synced. Sent mail queued up in the Outbox went. Opened documents quickly showed spell checking working. Voice Typing came back.

With only one or two hiccups, the week had gone perfectly. If I had continued to use ChromeOS from hibernate instead of re-booting, there may well have been zero problems.

“I am now confident that I can use a Chromebook offline for extended periods with little risk.”

I am now confident that I can use a Chromebook offline for extended periods with little risk. Not backing up your work is hazardous at any time, and while Google Docs cannot be saved outside Drive, minimally formatted content can be copied and pasted to other file formats. Only Sheets and Presentations rely on being on-line for backups. anyone who writes can work confidently for long periods.

If you need to be offline for really extended periods, or use Sheets, Presentations and other formats for extended periods there are other options. More on that later.

 

The Last Word…

For now, my only advice is, create a number of blank Docs, Sheets and Presentations while on-line. They will be visible in Files and Drive and can be edited and closed with no drama.

More Later. Enjoy!

The decision to try offline for a week is made.

My rant about the “Chromebooks Don’t Work Offline” argument.

 

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